March 17, 2022 - Deacon Meeting Minutes
Present: Cam Kalmon, John Reagan, Vince Maro, Anne Hartman, Chuck Falch, Kathy Sahlhoff, James Martin, Paul Weinke, Kristi Lambert, Gail Graese
Absent: Bruce Winkler
Ex officio: Mark Schulz, David Forke
Guests: Dean Gumz (secretary)
Meeting was called to order at 7:31 pm by Cam Kalmon
1) Devotional / Prayer: Chuck Falch
2) Consent Agenda
Actual income is 12% under budget. Actual expenses are 20% under budget. Net income is $42,000 since July.
Motion to approve the February minutes and financial reports by Anne. Seconded by Kristi. Motion passed.
3) Constitutional & Bylaw Approval
The Board reviewed the latest changes from the committee including the latest change dated March 17. After a discussion of the proposed changes, a motion was made by Chuck F., seconded by Vince M., to present the proposed Constitution and Bylaws to the congregation.
The motion passed and will go on to the full congregation for approval. The current constitution requires an informational meeting at least 30 days prior to a vote. A vote will take place at the annual congregational meeting with the informational meeting for the congregation in May. Anne H. will forward the proposed Constitution and Bylaws to the District for their approval prior to the congregation meeting.
The Bylaw/Policy committee is going to begin reviewing the church policy manual.
The Executive Team of the church has decided to change the name of the group going forward to the Staff Lead Team as that better clarifies the group’s role.
4) Personnel – Kathy Sahlhoff & Vince Maro
The committee has put together the format for completing staff reviews. The reviews will be of two types – one for Pastors and a second form for all other staff. The goal is to complete all evaluations prior to the annual meeting in June.
The pastoral review will consist of self-reflection, pastoral input, staff input, BOD input, and individually solicited input. Staff reviews will consist of a self-evaluation and supervisory evaluation, coordinated by Terry. There was discussion about familial relationships and the appropriateness of one supervising his/her own spouse/family members. The policy committee will be directed to write up a policy that will address how this is to be handled.
Pastor Mark and Terry G. have agreed to lengthen Terry’s position on an as-needed basis past the original timeline of March.
Terry has been in contact with Jesse H. to provide some consulting regarding the website and sound technology. A formal agreement will be forthcoming.
Lynette Schulz, Terry G., and Kathy S. are working on a job description and planning to meet later this month for Director of Worship.
Pastor David, Vince M., and several others are coming together as a committee next week to begin the search for a Director of Children's Ministry. While the preference will be for a called worker, the committee will also consider qualified non-called candidates.
5) Budget- Cam K.
BOD will begin looking at 2022-2023 budget discussions at the next Deacon meeting which will be on April 28. Plans are to have a commitment Sunday after Easter to gauge congregational pledges for the next fiscal year. This will be communicated via mail/pulse as the time gets nearer.
6) Mission Leader- Anne H.
Anne brought up the idea of creating a mission team with the purpose of deciding which mission opportunities Peace would look to support. This team will try to bring back the valuable role that missions have played in Peace’s past but have fallen off with Jordan VanProodsy’s leaving and Covid. Anne is offering to head up the role of this group. The Board supports this offer.
7) Vision Quarterly Review- Pastor Mark
The vision team has reviewed the suggested changes of the last board meeting.
Pastor Mark believes that by the end of the current quarter, we as a congregation, are on target to have met all the goals established by this date.
8) Board of Deacon Nominations
Board positions needed this year will be a Chair-Elect, Treasurer, and a Deacon-at-large. Gail G. and Kathy S. are both up for election/re-election and have indicated they will seek another term.
9) David & Marlee 30th Celebration
David & Marlee’s 30th Anniversary celebration will be on Saturday, April 23.
The board is seeking $12,000 to honor the Forke’s. Of this amount, up to $6000 will be for a catered dinner (up to 250 people) and $6,000 in a monetary gift.
Motioned by Anne H. Seconded by Gail G. Motion passed.
10) Round Table
A) Kristi Lambert
Staff dinner – Kristi L., Paul W., and Gail G. had lunch with the staff in March. They reported the interactions and feedback were positive.
Easter Breakfast – Peace Youth will serve breakfast on Easter. Proceeds will be used towards the National Youth Gathering.
Survey follow-up – Planning to provide an update to the congregation as to changes that have been implemented since the original survey.
B) Anne H. – Member Engagement
Stephen Ministers are planning to contact people on Peace’s roster to see how Peace can walk alongside of its members. There are some people who have stopped coming to church due to Covid that may now be embarrassed about coming back, figuring their absence has been too long.
C) Chuck F. – Facility
Roofers have been back and did some band-aid type repairs on the roof until bigger fixes can be done this summer.
D) James Martin – Technology
James has been meeting with Kristin on a weekly basis to discuss tech issues.
Peace has contracted with a private party to provide higher level tech support and training as needed.
Planning to meet with Sue regarding copier and RISO printer.
11) Closing Prayer -Cam K.
Motion to adjourn by Kathy S. Seconded by Kristi L.
Meeting adjourned at 9:45pm
