June 16, 2022 - Deacon Meeting Minutes

Attendance:  Cam Kalmon, Bruce Winkler, Chuck Falch, Gail Graese, James Martin, John Reagan, Kristi Lambert, Vince Maro, and Paul Weinke.

Absent: Anne Hartman, Kathy Sahlhoff

Ex Officio: Pastor David Forke, Pastor Mark Schulz

Recording Secretary:  Dean Gumz

Guest: John Genskow

1)      Paul W. opened meeting with prayer and devotions.

2)      Consent Agenda

a)      May minutes

b)      Pastoral Report

c)      Financial Report

     Looking at a fiscal year giving of approx. 1.5 million.  Looking very sound going into next year.

d)      Pledge summary - 128 pledges were returned in the amount of $766,300. This is consistent with the last pledge campaign.

Motion made by Bruce to approve the consent agenda. Seconded by Paul.  Motion approved.

3) Personnel - Pastor Mark

a) Mark and Terry have been working to reconvene the Personnel functions back under the umbrella of having a Director of Operations (similar to how it was when Cheryl Walker held the position)

b) Worship Director – resumes are starting to come in. The committee appears to have some good candidates.

c) Director of Children’s Ministry – two zoom meetings set for next week and one local candidate in the works.

            d) Staff reviews – All staff member reviews have been completed.

4) Nominating Committee – Bruce W.

Discussion regarding adding an additional Deacon to bring the Board to twelve members.  Question arose as to why Peace doesn’t have 12 when that is what the bylaws allow.  Question arose if Peace ever had more Deacons.   After discussion, consensus was not to move forward at this time with adding an additional Deacon.

5) Bylaw Committee - Bruce W.

Motion by Bruce to modify the Peace Bylaws as follows:

Article VII, Section A: The following affairs can only be acted on … by a properly called Congregational Meeting.

“7. Commitment to a contract(s) for new construction totaling more than $50,000 annually.”

Seconded by Vince.  Motion passed unanimously.  Bruce will send the revision to Sue for inclusion in the annual meeting.

6)  Endowment Fund Bylaws Update – Chuck F.

            The auditors from the past year pointed out that the current wording of the Endowment Fund bylaws is not favorable to the current IRS policies and created potential issues going forward in terms of administration.  The big change recommended by the auditors was that the Endowment Fund will be directed by the Board of Deacons instead of a separate Board.  The new policy will be a minimum of three members of the Board of Deacons.

The proposed changes were approved by the Endowment Committee.  

7)  Peace Goals for Fiscal Year 22-23 – Pastor Mark

            Mark presented goals from the Leadership Team for the next fiscal year.  The ideas were organized under the Discover/Grow/Go model.  Additional ideas about church leadership goals for the next year were identified.  Many of the ideas presented are coming out of the Navigating True North church model.  

8) Review for Annual Meeting - Cam K.

            The board spent some time looking at the presentations for the annual meeting next week

9) Round table

  a) Anne H., Chuck F., Bruce W. – Staff lunch on June 13.  Positive feedback

  b) James M. – working on a proposal for a new copy machine

  c) Chuck F. – roof project should be done soon.  Will push contractors to get invoices asap so we can pay them before end of fiscal year.

  d) Bruce W. – His group will begin looking at the policy manual in upcoming months.

  e) Paul W. & Kristi L. – nothing to report

  f) Vince M. – nothing to report

  g) Gail G. -nothing to report

10) Closing prayer

            Cam closed the meeting with prayer.  Motion to adjourn by Paul.  Seconded by Chuck.

Motion passed.   Meeting adjourned at 9:13.